Minutes of the
November 2007 SDQHA Board of Director’s Meeting and the SDQHA Annual Meeting
SDQHA Meeting November 2, 2007
The SDQHA
Board of Directors met on
Present were state directors Brian Vandekieft, Roger Wilson, Jo Waldner, Shawn Jaacks, Kristen Gonsoir, Karen Horn, Rhonda Nussbaum, Terry Scott, Dean Johnson, and Janet Hansen; Past President Debbi Holmes; and National Directors Larry Larson, Jim Hootman, Dr. R.M Christensen, Georgia Sutton, and Mike Clites. Absent were state directors Angie Hardeman and Patty Kelly. Also present Amber Mundwiler, the SDQHYA representative. Others in attendance at the meeting were Barb and Don Nix and Amy Goembel.
The secretaries minutes were approved as published in the Wrangler. Linda Johnson’s letter of resignation was noted.
The first item of discussion was the vacant secretary and treasurer position. Currently one person is serving as the secretary, treasurer, webmaster, and Directory editor. Discussion was held on dividing these tasks between one, two, or three people. People who have expressed an interest in any or all of these positions are Gail Gullickson and Kristen Gonsoir. Georga Sutton moved to table this discussion until Saturday morning. Brian Vandekieft seconded the motion. Motion passed.
The next item of business was the 2008 banquet and annual meeting. The current November annual meeting and banquet is too soon following the completion of the last shows for points to be calculated and awards to be ordered in time for the banquet. Upon visiting with National Directors President Janet Hansen suggested that the board looked to moving the annual meeting and banquet to the 2nd or 3rd weekend of January. The AIM plan will still have to be completed by the December 1st deadline. Karen Horn moved that the annual meeting and banquet be moved to the 2nd or 3rd weekend of January. The exact weekend will be decided by the board under the direction of the general membership. The motion was seconded by Shawn Jaacks and passed by the board.
Next item of business on the agenda was point recording according to the policy sheet. Dr. R.M. Christensen moved to eliminate state double point shows. Dean Johnson seconded the motion. Motion passed. Dr. R.M. Christensen then moved to eliminate grand and reserve points with Terry Scott seconding the motion. Motion passed. One other issue of point recording is the use of approved AQHA results. Currently these records can be obtained by AQHA for a fee of $15. Discussion was held as to whether or not to have the shows obtain the records or the SDQHA. Terry moved that show approval fees be lowered to $10 from $25 and then required to submit official AQHA show results. Motion seconded by Jo Waldner. Motion failed. Dr. R.M. Christensen then moved to leave show approval fees at $25 requiring shows to purchase and submit to the SDQHA the official AQHA show results and upon submission of results to SDQHA, SDQHA would reimburse the show $15. Motion seconded by Karen Horn. Motion failed. Dean Johnson then moved for show approval fees to be raised to $40 per show with $15 reimbursed by SDQHA when the SDQHA point secretary receives official show results from AQHA as requested by show management/secretary. Motion seconded by Jim Hootman. Motion then passed. Dean Johnson motioned that halter points will remain in the halter class shown. Motion seconded by Larry Larson. Motion passed. Reflecting the changes made above in the policy on page 8 the section titled calculation of state points point C will be eliminated.
Motion was made by Georga Sutton that all around points remain as is. This was seconded by Brian Vandekeift. Motion carried.
Next item of business was the selection of the Steve London Memorial Award.
President Janet Hansen then reported on the SDQHA promotional booth at the various horse events throughout the year. Traffic at the Black Hills Stock Show was rather light while the booth was very busy at the Sioux Falls Horse Fair held in March. The unmanned booth at the Region 2 Experience also was well received. A recommendation was made to also consider utilizing the booth at the South Dakota Reined Cow Horse Competitions. Dean will check on costs related to this event.
Next item of discussion was the 2008 point secretary. Jim Hootman motioned that the SDQHA hire Terry Scott to be the point secretary for both the adult and youth associations for a $500 per year flat fee. Brian Vandekieft seconded the motion. Motion passed. Dr. R.M. Christensen motioned to pay Terry Scott $300 for her time and expenses in calculating the 2007 points. Mike Clites seconded the motion. Motion passed. In accordance with the passed motion page 1 of the SDQHA policy sheet point 4- Salaries C. Point secretary will be changed to read- POINT SECRETARY: $500 flat fee per year. Discussion was also held on Audra Wilson’s Access point program.
Terry Scott
moved to accept Linda Johnson’s bill for the 2006 Directory. Dr. R.M. Christensen seconded the
motion. Motion passed. President Janet Hansen then called the
meeting to adjourn to reconvene at
The SDQHA
Board of Directors reconvened on
The discussion of the secretary, treasurer, webmaster, and Directory position was brought from the table. Terry Scott moved to hire Kristen Gonsoir for the secretary, treasurer, and webmaster position for $200 a month plus expenses. Larry Larson seconded the motion. Motion passed. In reflection of this motion the SDQHA policy sheet page 1 section 4 Salaries B ASSOCIATION SECRETARY will be amended to read- ASSOCIATION SECRETARY: $200 per month, plus expenses incurred when doing association business.
Rhonda Nussbaum motioned to discontinue the email newsletter. This motion was seconded by Mike Clites. Discussion was held that the website would be better utilized in place of the newsletter. Motion passed.
Discussion was held on Linda Johnson continuing as the financial person for the SDQHYA. No action was taken since this will be the decision of the youth.
The next item of discussion was the Directory. Kristen Gonsoir moved to table this discussion until Sunday so that those interested in doing the Directory may be contacted. Motion seconded by Georga Sutton. Motion passed.
Awards were next on the agenda. Karen Horn reported that awards are currently under budget. Director chairs were in for the banquet. Discussion was also held on the board’s decision to not require logos on this year’s awards due to the time constraints. It was concluded that this was just a one year waive.
Amy Goembel brought to the board a report on what the Amateur Committee would like to do for the year. Fundraisers proposed were sponsorships similar to what the youths do except $10 per amateur. Another idea was selling practice pattern books. The amateur committee would also like to coordinate with the youth and their raffles at shows. Another fundraising idea would be to host a tack swap with the SDQHA Amateur committee taking a 7-10% commission on items. Amy also reported on what the Amateur Committee would like to use the money for. Money would go to awards, to helping defray costs for an amateur to attend the select world show and/or the amateur world show. Kristen Gonsoir proposed to accept Amy’s report as a motion. Terry Scott seconded the motion and the motion passed.
Next on the
discussion was the 2008 futurity. Jim Hootman reported the feelings of the futurity committee in
regards to the 2008 futurity. There does
not seem to be much interest. The 2007
The next item of business was a report from the nominations committee. The committee recommended that for the central area Janet Hansen be recommended for reelection. Mysty Shuanaman was recommended to replace Kristen Gonsoir who will be going off the board of directors to be the secretary and treasurer. In the East the committee recommended Jo Waldner for reelection. In the West the committee recommended the reelection of Karen Horn and the reelection of Brian VandeKieft for the At-Large position. It was also recommended that Amy Gombel be placed on the ballot for the vacant position in the West due to Terry Scott’s resignation.
The Show and Clinic Committee reported on the various events held across the state. Discussion on future shows and clinics was tabled.
SDQHYA representative Riley Nussbaum presented the youth report. The youth expressed their thanks for the SDQHA’s support of the YES program. Riley Nussbaum was also recognized by the board for her election as a District II AQHYA representative.
Ride
coordinator Brad Hauge sent his Recreational Riding
Report. Approximately 78 riders rode in
the
Jo Waldner then presented the SDQHA Show Reports in the form of a motion. Georga Sutton seconded the approval of the show reports. Approval passed. Discussion ensued on show order and the length and timing of breaks. It was suggested that show management look at putting showmanship first followed by halter mares, geldings, and then stallions. Larry Larson motioned that the futurity committee also assist show management in selecting judges for the SDQHA shows. Karen Horn seconded this motion. Motion passed.
Next item on the agenda was show dates. Discussion was held about moving the Brookings show to the third weekend of May. Terry Scott moved to table this motion until input could be obtained from the general membership at the annual meeting.
Acting secretary Rhonda Nussbaum presented the financial report. Dean Johnson seconded the approval of the financial report. Motion passed.
Annual 2007 General Membership Meeting
The 2007
annual SDQHA membership meeting was held at
The National Directors then gave their reports. Dr. R.M. Christensen reported to the association on the Ranch Horse Versatility. Jim Hootman reported on the amateur committee. Jim reminded members that if they wanted to submit ideas for rule changes to the AQHA it must be done so in writing and by the first of January. Georga Sutton reported on the international committee. She also spoke on the new registration procedures that the AQHA would be doing. She also reported that the majority of the AQHA members are “home based” horse owners. National director Mike Clites spoke on the youth committee. Qualifying points for the 2008 youth world were reduced. Mike also spoke on the Hall of Fame open house. National director Larry Larson was unable to attend convention this year.
Shawn Jaacks moved that the SDQHA cast a ballot to reelect the National directors. Roger Wilson seconded the motion and the motion passed.
Next on the
agenda was President Janet Hansen’s address.
Janet reported to the membership on the SDQHA promotional booths. The 2007
New business was then presented to the membership. The 2008 budget was presented and approved. Shawn Jaacks was recognized as the 2008 Recreational Advisor. Show dates were then discussed. The membership was surveyed as to a preference for the Brookings show to be held May 16, 17, 18 or the current June dates. Questions from the membership as to show costs were also entertained.
State director elections were next on the agenda. For the East Jo Waldner was reelected. In the Central region Janet Hansen was reelected and Mysty Shaunaman was elected filling the vacancy of Kristen Gonsoir’s position since she was hired as secretary and treasurer. In the west Karen Horn was reelected. Amy Goembel was elected for the At-large position vacated by the resignation of Terry Scott.
Next on the agenda was the nomination of the adult sportsmanship awards. Debbi Holmes, Jim Bahr, Rhonda Nussbaum, and Anna Nix were nominated. The recipient of the award was announced at the banquet.
Member Amy Goembel then reported on the AQHA Leadership conference. One of the highlights of Amy’s experience was touring the AQHA Hall of Fame. Amy also reported on the newly formed amateur committee.
The 2008 annual
meeting was the next item of discussion.
The membership was surveyed as to their preference of the second or
third weekend in January. The second
weekend of January was preferred by the majority so the 2008 Annual meeting
will be
Jo Waldner spoke on the SDSU scholarship fund. The first scholarship was awarded in 2007 and
the recipient was Kaylee Mundwiler.
Debbi Holmes reported on the AQHA Region 2 Experience. Region 2 saw a 53% growth in exhibitors. There were 1073 class entries. The clinics were also greatly attended. Region 2 also hosted several futurity classes and other activities. Next year Region 2 will be held the same weekend in the same location, accept there will be two show rings with two sets of judges. For a $25 donation you can be a class sponsor for the 2008 Region 2 Experience.
Another novice show being held prior to the June Huron SDQHA shows was discussed. Questions from the floor were entertained regarding the location of the annual meeting. It was pointed out that the meeting location is part of the bylaws. Angie McConaghy motioned to adjourn the meeting. The motion was seconded by Nancy Tweet. Motion passed and the general meeting was adjourned.
Immediately following the Annual Meeting, the 2008 Board of Directors met to elect officers for 2008. Janet Hansen was nominated by Mike Clites for President. Jim Hootman seconded the motion. Jo Waldner moved nominations cease and a unanimous ballot was cast for Janet Hansen. Dean Johnson was nominated by Brian VandeKieft for Vice President. Mike Clites seconded the motion and a unanimous ballot was cast for Dean Johnson. Georga Sutton moved to hire Kristen Gonsoir for 2008 Secretary/Treasurer and Dr. R.M. Christensen seconded the motion. Motion carried.
The newly
elected 2008 SDQHA board of directors met on
Discussion began on the orientation of new board members. Board of director manuals were discussed and will be updated and given to new board members. President Janet Hansen also explained the board of director expectations for attendance, meeting frequency and locations. It was also stated that a quorum for action by the board is seven. Directors were also advised to their various committees and the delegation of duties.
Next item brought to the table was the discussion of the annual Directory. It was expressed that the Directory is a separate entity of the SDQHA. The SDQHA by-laws dictate that the SDQHA produces an annual directory. Linda Johnson has been doing the directory in the past and would like to continue in that capacity. Linda expressed that she would do the directory for a fee up to $2000 only taken when the directory expenses are all cleared. Audra Wilson is also interested in serving as Directory editor but would like to have a week to look into printers and resources. Discussion then ensued as to advertisement rates and the boards roll in the rates. Concern was expressed that the Directory is a service to its members so prices should be kept affordable to the membership. Dean Johnson moved to table a decision on Directory editor until all bids can be examined. Jo Waldner seconded this motion. Motion passed.
It was also discussed about creating a list of potential ad designers and acceptable programs to be available to our members. Discussion also included what should be contained in the Directory such as the membership list, officers, award winners, show calendar, sponsors, recreational ride, etc. Dr. R.M. Christensen moved that we establish a committee to advise the Directory editor. Shawn Jaacks seconded this motion. Motion passed. Larry Larson and Rhonda Nussbaum will serve on this committee for 2008.
Discussion was held on incorporating an additional novice show and clinic at the start of the SDQHA June Huron show. Jim Hootman moved that a novice show and clinic be held on Thursday of the June SDQHA show. Mike Clites seconded the motion. Motion passed. Discussion was also held on trying to incorporate a mid-level clinic sometime in the future.
The last item of business was the discussion of the SDQHA AIM plan. The 2007 AIM plan was reviewed. Strengths, weaknesses, and goals of the SDQHA were identified. Three target areas were chosen to focus on within our 2008 AIM plan. Georga Sutton, Mysty Schaunaman, and Janet Hansen will meet to create the final AIM document prior to the AQHA December 1st deadline. Meeting was then adjourned.
Respectfully submitted- Kristen Gonsoir, SDQHA Secretary and Treasurer